The timesheet app on your phone: log hours where you work

Why log hours on your phone?

Hours you reconstruct at the end of the week are rarely complete. A quarter of an hour on the phone here, half an hour of travel there: it all disappears. People who log their hours as they go record more hours and more accurate hours, and you see that on the invoice.

At the office you use the week calendar or the weekly grid. On the move you want something else: one field, one button, done.

What the phone app does

The app has four screens, one tap away at the bottom:

• Today: a timer, today's hours and the quick entry field. Shortcut buttons for 15 minutes, half an hour, an hour and more create a line without typing.
• Week: your hours per day, your total against your schedule from Odoo, and the button to submit the week.
• Tasks: your tasks from Odoo, with a button to start the timer on that task right away.
• More: your language, switching company, adding the app to your home screen, opening the full app and signing out.

The app is available in English, Dutch, French and German.

Quick entry

The quick entry field understands a sentence the way you would say it to a colleague:

You type	The app turns it into
2h30 website meeting	2.5 hours today, project Website, description "meeting"
9-12:30 #support tickets	9:00 to 12:30, project Support
yesterday 1.5 abc review	1.5 hours yesterday, on the project starting with ABC

You see what the app is going to save before you press Enter. If in doubt, it offers you a choice. Prefer tapping? Pick a project or task, a shortcut button for the duration, and save.

Without a connection: the queue

In a basement, on site or abroad, there isn't always a signal. The app is built for that:

• Hours you enter without a connection are stored on your device, in a queue.
• You can see how many lines are waiting.
• As soon as you are back online, the app sends them automatically.
• Every line has its own reference. If the connection drops just after a line was sent, the server does not create a second line when the app tries again.

Signing in and loading your week do need a connection. So sign in while you have a signal; after that you can carry on offline.

On your home screen in four steps

1. Sign in on your phone

   Open your phone's browser and sign in with your usual account, with Google or with Microsoft. You need an account in a TimeViking environment; your administrator invites you, or you start for free.

2. Add the app to your home screen

   On Android, tap More in the app and then Add to home screen, or choose Add to Home screen in the Chrome menu. On an iPhone, tap Share in Safari and then Add to Home Screen.

3. Choose your company

   If you work for more than one company, you choose it once. The app remembers it.

4. Log your first hours

   Type, for example, 2h30 website meeting and press Enter, or start the timer. The line appears in your day straight away and goes to Odoo.

From phone to Odoo

The phone app uses the same connection as the rest of TimeViking. Every line lands in the timesheets of your Odoo, on your own employee, the right project and the right task. You don't need an Odoo login yourself. Each line shows whether it is already in Odoo.

How the connection works is explained on the Odoo integration page; what differs per Odoo version, on the Odoo Timesheets page.

Secure, even on a shared device

You sign in with your usual account, optionally with two-factor authentication or with Google or Microsoft. Every customer has their own database in the EU. The app does not store your hours on the device: only lines that still have to be sent wait there briefly.

Try it

The phone app is included in every plan, including the free plan for teams of up to 3 users. Have a look at the features and pricing, or start for free and add the app to your home screen today.